Industries
Six people, forty volunteers, and records you answer for.
Everybody here does three jobs. Nobody was ever given the one that keeps the donor list safe and the grant paperwork straight.
A nonprofit runs on people who stayed late. The director does the payroll on a Sunday, the development lead keeps the donor list, and somewhere in the middle a volunteer still has the password to everything because she set it up in 2019 and never quite left.
The demands do not line up either. Your board wants the packet by Thursday. A funder wants proof of how the money was handled. Somebody on the audit committee wants to know who can see the accounting file. The same few people are supposed to answer all of that while the program keeps running.
What eventually breaks is rarely dramatic. A donor spreadsheet on one laptop. A shared login four people use because it was simpler. A summer intern who still gets the mail. All of it quiet for years, and then one week when it is not.
What we handle
What we take off your plate.
The same steady work underneath, pointed at what your week actually looks like.
The donor list stops living on one laptop
Names, addresses and giving history sit somewhere kept and copied, not in a spreadsheet called final_v3 on a machine that goes home at night.
Volunteers get in, and then they get out
Somebody helping for a season gets what that season needs and nothing else. When the season ends, they lose it the same week rather than eventually.
The board packet stops eating your weekend
Your numbers come from one place everybody agrees on. Nobody spends Tuesday and Wednesday working out which version was right.
You can answer the question funders now ask
Grantmakers want to know how you keep what you hold. We write that answer down once, in plain English, and keep it true as things change.
A stolen password is not enough to reach the donor file
Someone who guesses or buys a password still gets nowhere, because a second step stands behind it for everyone, not only the director.
Copies you can actually put back
We keep more than one, keep one of them somewhere a fire or a theft cannot reach, and we put a file back on a schedule so you know how long it takes.
Nothing important lives in somebody's personal account
When the program photos sit in one person's private storage and the mailing list in another's, you lose both the day they move on. We bring it back under the organization's own roof.
We come out for ninety minutes, look at all of it at once, and a few days later you get what we found written down in plain English: the donor records, the old accounts, the copies, the things a funder is likely to ask about. You keep that report whether you hire us or not. Often the honest answer is that you need less than somebody has been telling you, and we would rather say so.
Start with the review.
Ninety minutes on site, a written report, and no obligation either way.