Industries
The court date does not move because your morning did.
You hold other people's confidences for a living, and you work to dates that somebody else set and will not move. A firm like that has very little room for a bad morning.
Two things make a law practice different from the business next door. You keep what a client tells you as a professional obligation rather than a courtesy. And you work to dates that were set by somebody else, which do not move because your office had a bad morning.
Most firms your size have grown into their setup quietly. One partner became the person who knows where things are kept. A paralegal became the person everyone asks when the scanner stops. Somebody chose the document system a decade ago and has since retired, and nobody has looked underneath it since.
None of that is neglect. It is what happens when a firm of eighteen people has nobody whose actual job this is. It holds fine most of the time. The trouble is the afternoon it stops holding, which in our experience is a Friday, before a Monday filing.
What we handle
What we take off your plate.
The same steady work underneath, pointed at what your week actually looks like.
The filing goes out on time
The week before a deadline is not the week to find out something has been quietly broken since March. We keep the ordinary things steady, and we watch them while your people are heads down.
What a client tells you stays with you
Their material should sit where you can account for it, not scattered across mailboxes, home laptops and a drive somebody set up in 2019. We put it in one place, open it to the people who need it, and can tell you who has it.
You can answer the question corporate clients now ask
In-house counsel now send a questionnaire about how you keep their files before they send you any files. We write your answer down once, in plain words, so nobody is drafting it at ten at night.
Discovery that nobody loses track of
A production lands on somebody's laptop, gets copied twice, and is in three places by Thursday. We give it somewhere proper to live, so a copy always exists and you know who opened it.
A stolen password is not enough to get in
A stranger inside a partner's email can read everything a client ever sent you. Holding the password gets them nowhere once there is a second step at the door.
A matter your own people cannot open
When a matter has to be walled off, saying so is not the same as arranging it. We set things so the people who should not see a matter cannot open it, and so you can show that afterward.
You open Monday if Friday goes wrong
We keep more than one copy of your matters, keep one of them out of reach of a bad Friday, and put one back on a schedule to prove it works. You know how many hours getting back would take before the day you need to know.
The associate who leaves takes nothing with them
People move firms, and that is normal. What is not normal is an account still open eight months later, still receiving mail from a client nobody told.
None of this has to be decided today. What helps first is having somebody look at all of it at once — what copies exist, who still has keys, and what stands between a stolen password and your client files. We come out for ninety minutes, write down what we find in plain English, and send it to you a few days later. You keep the report either way, and about half the time it says you are in decent shape.
Start with the review.
Ninety minutes on site, a written report, and no obligation either way.